Council Meeting Minutes April 9 2019

The April 9, 2019 Council meeting was called to order at 7:34 PM by Grand Knight Rode

  1. Warden’s Report on Membership Cards by Dan Cincoski

  2. Opening Prayer offered by Grand Knight Rode

  3. Pledge of Allegiance to the Flag

  4. Roll Call of Officers

Present (P)
Grand Knight           
John Rode     
Dep.Grand Knight  
Eugene Dust      
Tom Murphy         
Jim Grube 
Fin. Secretary    
Ed Hagerty    
Mark Mertens     
P (8:15 pm)
Marty Dehen
Tom Silver        
Dan Cincoski  
Inside Guard  
Jose Rodriguez-Belerrari   
Outside Guard
Pat Karn      
P (8:20 pm)
Trustee 3 Year
Dave Stumpf  
Trustee 2 Year   
Bill Swing     
Trustee 1 Year       
Earl Forrence    
Present: 11     Absent:  3
  1. Non-Officer Council Members in Attendance (11 members present for votes):
  2. Knights of Columbus Guests: Bill Swing also attended in his role as District Deputy.
  3. Opening Ode: The Council elected to dispense with the opening ode.
  4. Chaplain’s Report: None
  5. Reading of Minutes of Previous Meeting: The Council approved the record of the Council finances and actions of the March 12, 2019 General Membership meeting.
  6. Report of Admission Committee and Reading of Applications: No report
  7. Balloting for Membership (new, readmission. reapplications, transfers): No action was taken.
  8. Initiations: None
  9. Grand Knight’s Report: Refer to items #23, #24 and #27.
  10. Treasurer’s Report:  The Council account balance was $8,151.60 as of April 9, 2019.  Motion to accept the Treasurer’s Report was approved.
  11. Financial Secretary’s Report:  Total Receipts reported for the period: $4,575.00; Total Disbursements reported for the period:  $2,127.40 (9 vouchers:  $204.83, $144.69, $500.00, $300.00, $210.00, $40.00, $140.00, $140.00 and $447.88). Motion to accept the Financial Secretary’s report was approved.
Motion to pay the Council bills was approved.
  1. Grand Knight Reading of Treasurer’s Receipts, Financial Secretary Vouchers for Deposit – See Financial Secretary’s Report #16.
  2. Report of Auditors and Trustees – No report
  3. Chancellor’s Report on Vocations – No report
  4. Service Program Committee Reports
    • Program Director:  Dave Stumpf – No report
    • Faith Director:  Earl Forrence – No report
    • Vocations Chairman:  Tom Silver – No report
    • Community Director:  Chris Kostelc – No report
    • Life Director:  Pat Karn – No report
    • Health Servcies; Stephen Johnson – No report
    • Public Relations: Matt Mamura – No report
    • Family Director:  Jim Grube – No report
    • Membership Director: John Rode – No report                                                                                      Recruitment Committee 1:  Dan Cincoski – No report                                                                   Recruitment Committee 2:  Dave Stumpf – No report                                                              Recruitment Committee 3:  Mark Mertens – No report
    • Retention Committee: Ed Hagerty – Ed reported that 34 members still owe dues.
    • Insurance Promotion: Tom Murphy – No report
    • Chaplain: Not assigned
    • Lecturer: Marty Dehen – No report
  1. Report of the Round Table Chairman – Not applicable
  2. Report of Standing Committees – No report
  1. Unfinished Business
  1. First Degree Exemplification – Grand Knight Rode that two new members, Wyatt Kern and Jack Tomczyk, were brought into the Council before the meeting when a 1st Degree Exemplification was held at Holy Name. A third new member, Shane Haggerty, is a transfer from Aberdeen, South Dakota.  Shane had been inactive for years so he also went through the 1st Degree Exemplification with Wyatt and Jack.  Grand Knight Rode reported a fourth person went through the exemplification, a new member for the Long Lake Council.
  1. April 8th pancake breakfast – Grand Knight Rode reported that proceeds from the pancake breakfast are to go to the West Tonka and Interfaith Outreach food shelves. It was reported that the net proceeds of the breakfast were approximately $800.00
Motion to give $400.00 each to the West Tonka and Interfaith Outreach food shelves was approved.
  1. Seafood buffet – Dave Stumpf reported that the gross proceeds for the buffet were approximately $2,700.00 while expenses were approximately $860.00, leaving an approximate net profit of $1,840.00. Motion to give $920.00 to the Knights of Columbus Auxiliary was approved.  Discussion ensued regarding the use of the remaining $920.00, and it was agreed at least $500.00 should fund a seminarian for 2019.  Motion to give $500.00 to Kyle Etzel via the RSVP program was approved
  1. Website/Communications Committee meeting – Bill Swing reported on the outcome of the website/marketing meeting held at Grand Knight Rode’s home on April 2nd, indicating Matt Mamura is no longer able to support the website. Bill provided a handout summary of the meeting, indicating he intends to strengthen the website for visits by men interested in the Council as potential members.  Bill intends to group the various documents that populate the website in a rather disparate manner, intending to group by monthly calendar occurrence.  For instance, all April, 2019 documents will be grouped together for easier access.
In addition to website content and management, the members discussed marketing of the Council and agreed we should update all our brochures and as desired, print out “business/calling cards”.  Tom Silver and Dan Cincoski showed information that we had at the 1st Degree Exemplification and information other councils have that support the marketing of both the KC’s and their respective councils.
Discussion ensued regarding the identification of someone who could take pictures at all KC sponsored events, but no one was identified.
  1. Feed My Starving Children – Grand Knight Rode reported that the Wayzata Council’s sponsored event of March 23rd was attended by District Deputy Swing, Joe Baddoluco and Joe’s son.
  1. New Business
  1. May pancake breakfast – Grand Knight Rode reminded the Council that the May pancake breakfast will be May 19. Proceeds from the breakfast are to go to the Council.  Bill Swing will send out an email blast seeking member participation.
  2. Candidate slate for upcoming Council election – Grand Knight Rode advised that the upcoming officer election will be for a new 2-year service cycle, and that some positions, namely Chancellor, need to be filled. Grand Knight Rode asked the officers present to offer recommendations directly to him.
  1. Council support for RCIA reception following Hoy Saturday service – Dave Stumpf noted that Tom Silver and he will be preparing the food for the event at 11:30 AM. Dave will solicit members for assistance, noting that the members should anticipate arriving at 10:00 PM.
  1. 137th Knights of Columbus Supreme Convention – Grand Knight Rode reminded the Council that the Supreme Convention is to be held in Minneapolis from August 3 to 8, 2019, and that volunteers are needed to assist in the handling of the convention. He noted that 800 volunteers are needed, with the majority needed to provide transportation for the many Bishops that will be present.  Refer to the District Deputy Report, #27, for more details.
  1. Supreme Convention District 53 Ad – District Deputy Swing and Past District Deputy Tom Mechels recommend that District 53 run a full black and white ad in the Supreme Convention Ad Booklet. The $250.00 cost could be split five ways – each council contributing $50.00.  The ad would include the name of each of the five councils along with the name of each Grand Knight who will be active in August at the time of the convention.  Motion to pay $50.00 as the Council’s share of the $250.00 cost was approved.
  2. Tootsie Roll sale – Grand Knight Rode reminded the Council that the Tootsie Roll sale is scheduled April 27/28. Dave Stumpf is the event coordinator, and an email blast will be sent out to solicit volunteers, as Dave indicated at least 6 people will be needed at each Mass.
  3. May Council meeting – The May Council meeting will be held May 21st at Latuff’s, and will be preceded by a meal. Members are to pay the first $10.00 of their meal cost and the Council will pick up the balance of the cost.  In addition, the Council will purchase up to 6 pitchers of beer for the members.
  4. Mothers’ Day rose sale – The Minnesota Citizens Concerned for Life will again be sponsoring a rose sale Mother’s Day weekend, May 11/12. Pat Karn indicated that 4 or 5 Knights will be needed at each Mass to assist those who will be present for the sales.
  5. Financial Secretary reappointment – Grand Knight Rode reported that Ed Hagerty had agreed to remain as the Holy Name Council Financial Secretary for the next three year term. The Council has filled out the appropriate form and submitted it to District Deputy Swing.
  6. Big/Small Dinner – Jim Grube reported that the next Big/Small Dinner is scheduled for May 14th. Jim noted that 6 to 8 members are needed to serve the dinner.  He will solicit help after getting specifics from Nate Reinhardt.
  7. Watchfire – Earl Forrence reported he has signed the Knights up for the 9:00 – 11:00 AM Saturday time slot for the watchfire. Earl will again lead the recitation of the Franciscan Rosary.  Bill Swing will send out an email blast to the membership advising of the watchfire activity.
  8. Rosaries for Confirmation class – Earl Forrence reported he will be giving rosaries and rosary cards to the Confirmation class on May 1st. Motion to purchase 1,000 KC rosary cards was approved.
  9. Our Lady of Guadalupe Shrine visit – Bill Swing indicated he is involved in the organization of a bus trip to La Crosse, WI on August 4th to visit the shrine of Our Lady of Guadalupe. More information is to follow.
  10. Kip Walker fundraiser – Dave Stumpf handed out flyers advertising a “Kegs for Kip” fundraiser intended to raise money for the purchase of a handicap equipped van so Sue Walker could drive Kip to destinations instead of having to rely on other means of transportation. Due to a brain tumor, Kip is no longer able to walk and the van is needed for Sue to get him about in a more normal manner.  The event is to occur May 23rd from 5:00 to 9:00 PM at the Excelsior Brewing Company.  Motion to donate $100.00 was approved.

25.  Report of the Fourth Degree – Dan Cincoski reported the spring exemplification will occur in Bloomington, May 3-5. Dan also reported that 2nd and 3rd Degree Exemplifications are to occur May 3rd.

26.  Field Agent’s Report – District Deputy Swing reported that John Egan has resigned his position as Field Agent, the position is now vacant, and calls should go to General Agent David Goedtke:


[email protected]

12 South Marshall Avenue

Springfield, MN 56087

27. District Deputy’s Report: District Deputy Swing submitted a written report for April, 2019.  Following are the subjects addressed in his report.
    1. Recruitment – District Deputy Swing offered the following membership information as of March 28th:
      •  Wayzata: +5 members (5 gain, 0 loss); +2 insurance (2 gain, 0 loss)
      • Loretto: 0 members (0 gain, 0 loss); 0 insurance (0 gain, 0 loss)
      • Long Lake: +1 members (2 gain, 1 loss); 0 insurance (0 gain, 0 loss)
      • Medina: 0 members (0 gain, 0 loss); 0 insurance (0 gain, 0 loss)
      • Golden Valley: +2 members (3 gain, 1 loss); 0 insurance (0 gain, 0 loss)


        On-line Membership and Prospect Landing Page:  District Deputy Swing noted he had heard from councils indicating they are unfamiliar with the details on how the on-line membership and the prospect landing page work.   District Deputy Swing recommended the councils create their own prospect landing page by going to:

        Regarding on-line membership, if a man wishes to sign up on-line, he may go to

    2. State Convention: The 2019 convention will be held May 17 – 19th at Arrowwood Resort and Conference Center, Alexandria.    Grand Knight Rode indicated he intends to attend, and he will solicit participation from Eugene Dust.  Necessary actions include:

        • The Financial Secretary must mail in Delegate Credentials form

        • Delegates must register on-line

        • Delegates must reserve their room

    3. 1st Degree schedule – The schedule is:

      Medina – Tuesday, April 9th – 6:00 PM                                                                                             Golden Valley – Tuesday, May 14th -6:00 PM
    4. Supreme Convention – A Signup Genius link is available through the State Council website for volunteers to sign up to help.  Information on the upcoming convention may be read at:

28.Good of the Order:

    • Christopher “Kip” Walker and wife Susan
    • Dick and Mary Alice Hargarten
    • Jerry and Joanne Sisk
    • George Laurance
    • Tom Silver
    • Kim Mertens (Mark Mertens’ wife)
    • Paul Silver (Tom Silver’s brother)
    • Bill Rudolph
    • Davone Yang and his family
    • David Novack and his family
    • Father Steve and Father Evans
    • A 4th grade student at Holy Name who has become seriously ill
    • RCIA candidates and catechumens
    • Those suffering from the effects of natural disasters
    • Those preparing for marriage
    • Those in troubled marriages
    • The unborn and pro-life
    • Prayers of thanks for Pope Francis
    • All Bishops, Priests and Religious
    • The canonization of Father Michael J. McGivney
    • The unemployed and those seeking work
    • Troubled youth
    • In thanksgiving for prayers answered
    • For all Brother Knights and their families in need of our prayers
    • Candidates for vocations
    • Police officers
    • Armed Forces
    • All 1st responders

29. Closing Prayer: The closing prayers were offered at 9:11 PM.

30.  Closing Ode:  The Council dispensed with the closing ode.

31. Meeting Adjourned:  The meeting was adjourned at 9:12 PM.

Closing Reminders:                                                                                                                                          

Tootsie Roll sale – April 27/28

Mothers’ Day rose sale – May 11/12

Big/Small Dinner – May 14

Pancake breakfast – May 19

Council meeting including dinner at Latuff’s – May 21                                                                                   

Respectfully submitted,       

im Grube, Recording Secretary

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